Effective: Jan 2023
Seraph Science is committed to protecting your information. This Privacy Policy sets out important information about how we handle your personal information. In this Privacy Policy, references to “we,” “us,” or “Seraph Science” are references to Seraph Science Limited (CRN 8460575) (ICO ref: ZA611928 ) and all its executive communities, a full list of which can be obtained by contacting us via email or post.
How to contact us
If you have questions regarding this Privacy Policy you can contact us via email at gdpr@seraphscience.com or write to The Data Protection Officer, Seraph Science, 18-20 Huntsworth Mews, Marylebone, London NW1 6DD, UK.
Introduction
This Privacy Policy applies to both individuals and organisations who express an interest in or have signed up for our events, communities or products including newsletters, webinars, reports and e-books; visit our websites (including our public and/or member-based websites) or social media sites.
This Privacy Policy sets out how we collect and use personal information, and your choices and rights regarding our use of your personal information. This Privacy Policy will apply whether you have provided
Seraph Science is the “data controller”, which means we determine the purposes for which, and the manner in which, your Data is processed. The Data Protection Laws refer to any applicable law relating to the processing of personal Data, including but not limited to the Directive 96/46/EC (Data Protection Directive) or the GDPR (the General Data Protection Regulation (EU) 2016/679), and any national implementing laws, regulations and secondary legislation for as long as the GDPR is effective in the UK.
Why we process your data
We may process your data for a number of different purposes including:
- To keep you up to date with the latest, relevant content we have published.
- To keep you up to date with and invite you to our latest, relevant events or digital content.
- To manage any event booking you have with us.
- To manage any membership you have with us or one of our communities.
- To collect your feedback and seek your insight through online survey invitations.
Our lawful basis for processing your data
Where we collect and use data for the legitimate interests mentioned above, we will only do so when we consider that your interests or rights requiring protection of your personal information do not override our legitimate interests. We process customer and client data to keep our customers, members and contacts informed of our latest content, products and services and to manage membership(s). In some circumstances, if you do not provide the personal information that is required, we will not be able to provide you with products and services.
We will keep your data safely and securely for as long as necessary or according to your instructions. For more information regarding our legitimate interests as applied to your personal information and how we store your data, please contact us.
Types of data
When you register on our website or one of our executive communities, we will capture and hold the type of standard, non-sensitive information you would expect us to request, such as:
- Your name
- Your job title
- Your organisation
- Your email address
- Your phone number
- Your postal address
- Your dietary requirements (for events)
Confidentiality
We may at times ask you for input into research and future publications or events. Any research that is published based upon the information you give us will be published anonymously unless you give us your consent to publish your name and contribution, for instance as part of a video interview. We may also ask to record calls or conversations for training, quality and research purposes. All recordings will be treated as confidential. If you do not want us to record a call or conversation, you may ask us to turn off the recording at the start of the call or conversation.
Use of cookies
Seraph Science uses cookies and other third-party tracking technologies in our websites and across other websites that help us collect other information about our customers’ and users’ preferences. You can choose to permit or restrict the use of these technologies through your personal browser settings. Seraph Science cookies do not contain any personally identifying information.
Third party data
Seraph Science may receive data about organisations, website visitors, marketing campaigns and other matters related to our business from our partners, affiliates or others, that we use to make our own information better or more useful. This data may be combined with other information we collect, such as which IP addresses, to help us determine how our products, services and campaigns are performing.
Recipients of the data
In some cases, we will share the data we collect from you with trusted third parties. When you register to join one of our communities, attend an event or download digital content, we will always tell you the name of the partner (company) with which we will be sharing the data we collected from you. We always let you know this before we collect your data, so you can make an informed decision.
Data processing partners
Seraph Science may provide your personal information to a subsidiary of Seraph Science, any affiliated companies or other trusted businesses or persons, acting under a confidentiality agreement, for the purpose of processing personal information on behalf of Seraph Science. These parties are required to process such information in accordance with this Privacy Policy and may not share this information. If Seraph Science is acquired by or merged with another company, we may transfer your Data. We will provide notice before this occurs.
Your rights
You may request access to the personal data we hold on you, and we will provide that information free of charge within one month of your request at the latest. You can request inaccurate or incomplete personal data be rectified or completed or for your personal data to be suppressed or erased. You have the right to opt out of our marketing at any time. You can unsubscribe from our emails automatically by using the unsubscribe link in a recent email communication. Alternatively, you can opt out by sending an email to gdpr@seraphscience.com
Data security
Seraph Science regularly audits our system for possible vulnerabilities and attacks in order to protect data stored on our servers. However, transmission of information via the internet is not completely secure and therefore transmission via the internet is at your own risk.
Changes to this Privacy Policy
Seraph Science reserves the right to review our data protection and privacy procedures and policy regularly. Any changes will be immediately posted to our Privacy Policy on this page and you are deemed to have accepted the terms of the privacy policy on your first use of the website following the alterations.